Welcome from Douglas County Clerk & Recorder Judi Pollock

It is my pleasure to welcome you to the Douglas County Clerk & Recorder's website.  This site was developed in an effort to offer the most innovative payment options for retrieval of records from Douglas County.  I hope you find this service easy and convenient to use.

UNDER ILLINOIS STATE LAW (410 ILCS 535), ONLY SPECIFIC INDIVIDUALS HAVE LEGAL ACCESS TO BIRTH, DEATH, AND MARRIAGE RECORDS.  OUR OFFICE WILL ISSUE CERTIFIED COPIES TO AUTHORIZED INDIVIDUALS ONLY.  ACCESS TO BIRTH RECORDS IS LIMITED TO THE INDIVIDUAL WHOSE BIRTH RECORD IT IS, OR HIS OR HER LEGAL PARENT OR GUARDIAN.

PLEASE NOTE:

  • Our office only accepts Vital Record requests for events that occurred in Douglas County, Illinois.
  • Search fees for records are non-refundable.
  • You must fax or e-mail clear and legible copies of identification.
  • All required information must be received by the Douglas County Clerk & Recorder before your records will be released.
  • The Douglas County Clerk & Recorder's business hours are Monday through Friday, 8:30 A.M. to 4:30 P.M., except for County Holidays.

You will find that requesting a copy of a vital record is easy.  Just follow these simple steps:

  1. Click on the type of vital record you are requesting from the list below.
  2. Complete the required information on the screens that follow.  You will receive a confirmation number once the transaction is successful.
  3. PRINT THE CONFIRMATION PAGE.
  4. PLACE YOUR PHOTO IDENTIFICATION (ex: driver's license, state issued ID, or passport) DISPLAYING YOUR SIGNATURE ON THE CONFIRMATION PAGE AND MAKE A PHOTOCOPY (Copy at 115% its normal size), THEN SIGN, DATE & FAX TO (217-253-2233) OR SCAN & E-MAIL THE FORM TO clerk-recorder@douglascountyil.com.

New Service Fee Pricing: All credit cards will include a service fee of 2.35% or $1.00 minimum. The fee is NOT charged or collected by the Douglas County Clerk & Recorder.

Payment Type (Please click the link below to make a payment.) We Accept
Birth Certificate Visa Master Card Discover American Express
Marriage Certificate Visa Master Card Discover American Express
Death Certificate Visa Master Card Discover American Express


For assistance, please contact us at:
Douglas County Clerk & Recorder
401 South Center, P.O.Box 467
Tuscola, IL 61953
clerk-recorder@douglascountyil.com
(217) 253-2411
http://www.douglascountyil.com/clerkreco